Procedures for establishing partnerships and Center support for local projects
Forming partnerships with organizations in the Amazon and beyond is vital to the Center’s work. We seek to build long-term relationships with partners based on trust, mutual accountability, and the ability to combine efforts to create successful projects. This will require reaching agreement on goals and clear expectations about the ways that the Center and its partners will contribute to and benefit from joint projects. In cases where the Center helps fund projects administered by our partners, the Center has a specific responsibility to ensure that these funds are spent according to our agreed upon purposes. The procedures described below are designed to help the Center build strong partnerships, create successful projects and satisfy our legal requirements.
The Center and one or more organizational partner (community association, NGO or other group) will discuss and sign an agreement that defines the goals, methods, and responsibilities for the Center and its partners in any project. For example, an agreement for a handicraft marketing support project will specify what products will be used, how they will be sustainably harvested, what roles the Center and partner organizations will play in the conduct, administration and documentation of the project, how the project will support conservation and social goals, and what percentage of sales of the handicrafts will be earmarked for a community support fund to support that or other appropriate projects in partner communities.
If a non-profit organizational partner wishes to use part of this community support fund to help finance a project without direct Center participation, it should also submit a written proposal that provides some background about the association and the project. This proposal should describe:
a. The name, purpose, legal and financial status of the organization.
b. The justification, goals, methods, budget, and timeline of the project. This should specify the amount of funds being requested by the Center and include an explanation of how the project is consistent with the Center’s Nonprofit Purposes.
c. How the project will enhance conservation and social benefits for the community.
d. Who will coordinate the project and administer its funds with a description of their qualifications..
e. The organization’s commitment to provide the Center with a final report and annual progress reports if the project lasts more than one year. Reports should describe and include:
1) the outcome or progress of the project (successes, challenges, lessons learned)
2) an accounting of how Center funds were used
3) photo-documentation of project activities
f. The organization’s willingness to welcome representatives from the Center to visit the project and observe project documents to assess its compliance with the partnership agreement and project proposal.
Proposals may be written in English, Spanish or Portuguese. They may be submitted at any time and will be reviewed by the Board of Directors at its soonest possible meeting.